How To Prevent Screenshots with Vera

This is the eleventh installment in our How-To series: an ongoing set of product posts full of tips and tricks for getting the most out of Vera.

Screenshots. Ah, screenshots. They’re easy to capture, and a nightmare for security teams when business users make your security role that much more challenging. Luckily, it doesn’t need to be.

Vera allows you to watermark, prevent copy/paste and printing, and even auto-expire documents to prevent users from removing highly sensitive information out of your organization. And those same protections stick with the file everywhere. But what about preventing screenshots? It’s also part of our product and here’s how easy it is to set it up.

1. First, build a policy that blocks screenshots

Policies in the Vera dashboard define what your business users can and cannot do with your information. First, how sensitive is your data? For highly confidential files containing PII, PHI, competitive research, and intellectual property, we recommend a policy that both enforces a watermark and blocks screenshots.

In your account, navigate to the Vera Dashboard, then Policies. You can easily build a policy from scratch or update an existing one to prevent screenshots and add watermarks to content. Here are some sample policies we’ve created internally at Vera.

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When building your policy, make sure “Allow Print Screen” is unchecked. This will block users from capturing the contents of their screen. And make sure that “Enable Watermark” is checked to enforce a dynamic watermark, anywhere the file travels.

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2. Secure confidential data with your policy

Once you secure confidential files with this policy, Vera will block a user from screen capturing content from your secure documents. Let’s take a look at the BEFORE and AFTER experience.

Take 1: I’m looking at Vera secure file where screen shots aren’t blocked but watermarks are enforced:

Take 2: If screen shots are blocked by policy, and I attempted to screen capture the contents of the W2, here’s what I’d see — nothing:

 

Even better, Vera can also prevent screenshots for files shared over virtual conferencing apps, like Webex, GoToMeeting and Join.Me.

3. Monitor and track screen capture events

Finally, curious to see whether someone has tried to copy or screen capture the contents of your data?

Vera provides granular visibility into who, when and from which devices screen shots were blocked, so you’re always in control of the information that matters most to your organization.

 

If you want to see how Vera can prevent screenshots in action, request a demo and we’ll show you how we’re helping enterprises prevent unauthorized access and data loss from mission-critical information.

Written on May 31, 2016
by Veliz Perez
Tags:
  • How To, 
  • Security